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What do I need to know about reporting new employees?
There are certain reporting requirements when you hire a new employee. This list can help you keep the process as efficient as possible.
General Information About Reporting New Hires
- If you’re ready, you can report new hires here.
- Reporting new hires is required within 20 days of hiring by Federal and State regulations.
- New hire reporting is not the registration of an employee, it's just reporting that a certain employer hired a certain new employee on a certain date.
- If an employee returns to work for your company after a separation of 60 days or more, the employee should be reported as a new hire.
- The Date of Hire is the first day compensated services are performed by an employee.
CT-W4 Employee Withholding Certificate
- The new hire information is usually reported on a CT-W4 form, which employers are required to have on file for each employee. This form is known as the Employee's Withholding Certificate. The CT-W4 form already has all the required employee information on one page.
Larger Employers and Third-Party Agents
- Larger employers and third-party agents usually find it more efficient to report their new hires by submitting a specially formatted text file to CTDOL via Secure FTP. You must submit a request for permission to report by this method.
- FTP reporting must be done within 14 days of hiring new employees.
- Learn more about using FTP reporting.
Questions?